CPVA MEETING MINUTES

MINUTES APPROVED

September 15, 2003,  7:30 p.m. Attendance: Ray Penton, Ed Rushing, Nancy Phillips, Gail Carney, Kay McIver, Nicole Brotherton, Janet Reinmund, Willie Johnson, Allyson Malone, Janet Schweitzer, Lisa Timm, Monica Pastrana, KimMcCary, Jim McIver, Rita Joseph

• 7:31: Meeting called to order by Kay McIver, introduction of officers. 7:32: Welcome newcomers 7:34: Consideration of minutes from August meeting, motion made to accept minutes, motion passes and carries. 7:35:Treasurer’s report given by Nicole Brotherton 7:37: Village Liaison’s report given by Tammy Seaton 7:40: Discussion on the need for two additional signs for our Association, in order to better advertise our village meetings to residents. 7:45: College Park Cookbook report given by Kim McCary. Estimated pricing of the book is 4.50-5.00 per copy. Actual price will depend on number of pages in the book, number of recipes included, how many copies we purchase, etc. Ms.McCary shows us a cookbook to use as a sample of what our book will look like. Ms.Mcary is thanked for her time. 7:50: Motion made to form a committee to work on the cookbook, motion passes and carries. 7:52: Motion made to elect Kim McCary as Cookbook Committee Chair, motion passes and carries. 7:54: Discussion on where proceeds from the cookbook will go. Suggestions included our Scholarship fund, The Social Committee fund, or into a General fund to be dispersed out to various committees where needed. 8:02: Motion made to table cookbook discussions, motion passes and carries. 8:03: Our insurance premium has increased. We are budgeted at $2850.00, but our invoice amount is for $3105.00. A motion is made that the executive committee will meet at a later date and find the balance for our premium elsewhere in our budget. Motion passes and carries. 8:07: A reminder that the Flea Market is October 18^th, we are still looking for volunteers, and we will need a total of 12. 8:08: Second reading and discussion of proposed by -law changes. 8:31: Kay reads by law change suggestions made by Area Representative Ann Schultz, whom was unable to attend this meeting. 8:34: Discussion on typos in the by-laws 8:38: Ray suggests that by-law section 7:01 state that elected director should be a non-voting position. Motion is made to state such in by-laws, motion passes and carries. 8:50: Rita Joseph expresses that she does not believe we should be doing this at this time, and does not understand the time constraints put on us. She states that this is a matter we should be able to take care of at a later date. 8:59: Ed Rushing states he does not approve of by-laws section 8:01 where it states that in case of a tie in an election that the board choose the winner, he believes there should be a special call election. 9:09: Motion made to accept new by-laws, with the understanding that previously discussed typos would be corrected. Motion passes and carries. 9:12: President’s report by Kay McIver 9:16: Reminder of upcoming Multi-Cultural Fest at the Harper’s Landing Pavilion. 9:20: Issues and concerns.
• 9:23: Meeting adjourned.

Submitted by: Allyson Malone